#05Enterprise SaaS202587.5% complexity reduction
Monday Enterprise Transformation
Growing Company
By Michael Oskola, Founder & AI Automation Architect · Project completed 2025
Consolidated 16 fragmented boards into 2 multi-functional boards with optimized automations and restructured permissions.
Monday.comMake.com
What was the problem?
Operations team had 16 interconnected Monday.com boards with duplicated columns, broken automations, and circular dependencies. New hires took weeks to understand the structure.
How did Retailbox solve it?
Audited every board, mapped data dependencies, and consolidated into 2 multi-functional boards using mirror columns, sub-items, and role-based permissions. Rebuilt automations cleanly with Make.com where Monday's native couldn't handle the logic.
What were the results?
- ✓16 boards → 2 boards (87.5% structural reduction)
- ✓New hire onboarding: 2 weeks → 2 days
- ✓Automation failure rate: weekly → <1/month
- ✓Monday.com license cost reduced (fewer seats needed)